Project timekeeping allows the team and project managers to get an overview of work time usage in an intuitive way. Periodic completion of the timesheet allows cost information to be updated and facilitates efficient project delivery management. Correct completion is the basis for invoicing services. The periodic analysis of time attendance can highlight opportunities for efficiency and automation, but also lays the foundations for an estimate of resources in the future.
The manager of any project-based company knows the challenges of organizing and assigning people to those activities. Moreover, he feels those of following the course and the results.
On the one hand, the goal of a manager is to develop the company and increase the number of profitable projects. On the other hand, his concern is to deliver these projects at a pace and with progress according to a sustainable growth. And for that he depends on all those he has them subordinate.
Projects timesheets responds to this need to know at any time what is the effort made on a project and the activity of each person involved in it. Once employees have their functions set, they are assigned with goals and tasks. At the end of each day they will complete their timesheet with their actions.
Based on the registered timesheets, the project managers can estimate the necessary resources in the next period for the realization of the projects.
All timesheets are registered on projects, in order to calculate the costs per project.
In other cases, the same timesheets are the basis for invoicing the services provided.
That is why it is important that they will be registered correctly, in accordance with reality and within legal limits. In this way, managers also ensure that no income is lost.
Periodic analysis of project timesheets reveals how to use human resources depending on the type of projects. Based on this, managers can make estimates for future needed resources.
Last but not least, the same periodic analysis of projects timesheets can highlight opportunities for efficiency: by simplifying processes, automation, training, etc.
Due to the integration of operations management with labor administration, vacation (days off) information is entered by colleagues only once and available in both modules. This eliminates the multiple entry of the same information by colleagues.
Vacation leave information is also visible in the project timesheet screens so it helps:
- employees can register timesheets on activities on the days when they are present at work
- managers to understand those situations in which billable hours or effort are less than expected potential
As a project or team manager you need visibility to check the effort added by colleagues on your projects.
In the Oraroo platform this information added by each person in the Project Timesheet is visible to all team members.
The My Team Timesheets screen allows you to view the time added by each member of the team, based on the projects they worked on.
You can determine the degree of completion of timesheets on projects, and based on filters, you can quickly select for viewing clients, projects, activities and employees.
For the manager, this table allows to observe that relevant progress on each project and offers a visibility on the impact of these actions. Moreover, it provides the data needed to make quick decisions to efficiencying the activities, or manage potential delays, to deliver the project efficiently and on time.